Running a print shop means handling dozens of invoices daily. Sometimes, invoices with a zero balance get automatically approved, which can cause issues if you want to review them manually.
With the new zero amount invoice approval feature in InfoFlo Print, you now have the option to prevent automatic approval of $0 invoices. This update gives print shops full control over invoice review, ensuring accuracy and consistency in your workflow.
Why This Update Matters
Previously, InfoFlo Print automatically approved all zero balance invoices. While this worked for most shops, some teams prefer to manually check invoices before approving them.
By opting in to the new feature:
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Zero amount invoices remain unapproved until reviewed
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Existing workflows remain unchanged unless you enable the setting
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You reduce the risk of accidental approvals
As a result, your team maintains better control over invoicing without disrupting daily operations.
How to Enable Zero Amount Invoice Approval
Follow these steps to activate the feature:
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Navigate to Invoice Settings in InfoFlo Print.
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Locate the “Do Not Auto-Approve Zero Amount Invoices” option.
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Enable it for print jobs that require manual review.
Once enabled, any new zero amount invoice will remain unapproved, giving your team a chance to verify and approve it manually.
How the Feature Works
When you enable the setting:
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New invoices with $0 amounts stay unapproved, even if the system shows them as paid.
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All other invoice information remains intact.
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Existing invoices and workflows are unaffected.
Example:
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You create a $0 invoice.
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With the new setting enabled, the invoice status shows Unapproved.
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Your team can now review and approve the invoice manually.
This ensures accurate approval and prevents any workflow errors caused by automatic approvals.
Benefits for Print Shops
The new zero amount invoice approval feature allows your print shop to:
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Maintain full control over $0 invoices
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Reduce mistakes caused by automatic approval
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Keep workflows consistent and organized
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Streamline invoice review without disrupting daily operations
Conclusion
The InfoFlo Print zero amount invoice approval feature is a simple but powerful update. By opting in, your print shop can:
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Prevent automatic approval of $0 invoices
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Maintain control and accuracy in your invoicing process
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Save time while avoiding errors
Overall, this feature ensures your team can manage invoices efficiently while maintaining complete control over approval workflows.