Managing vendor purchase orders efficiently is essential for smooth print shop operations. That’s why the latest InfoFlo Print vendor PO settings update introduces several improvements designed to streamline your PO workflows, enhance vendor communication, and eliminate syncing issues. In this blog, we’ll walk through each enhancement and how it benefits your day-to-day processes.
Full Vendor Information Now Displays on PO PDFs
Previously, automatically generated POs displayed only the vendor name, which wasn’t always enough for vendor coordination. With the new InfoFlo Print vendor PO settings, you can now automatically show full vendor details—including name, address, and contact information—on your PO PDFs.
When the “Always Display Vendor Information on PO PDF” setting is enabled:
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Full vendor information appears consistently on every PO
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Auto-generated POs aimed at customers now include complete vendor details
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Print shops gain more clarity when sharing POs with external partners
This update ensures vendors receive all necessary information upfront, reducing questions and improving turnaround times.
Improved Handling for Customer-Targeted POs
Depending on whether a PO is targeted to the customer or the print shop, InfoFlo Print now adjusts the displayed information more intelligently.
When a PO is targeted to the customer:
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Print shop information appears at the top
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Vendor information displays clearly beneath
This helps ensure that all outgoing POs contain the correct context and information for the receiving party.
Streamlined Custom PO Creation
Another improvement within the InfoFlo Print vendor PO settings is the enhanced workflow for custom purchase orders. The “Order Link” field is now more prominent and easier to access, allowing you to link a PO to an order right away.
With these changes, you can:
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Create a custom vendor PO much faster
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Link the PO to an existing order immediately
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Have the “Ship To” address automatically pulled from the linked order
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Build POs using inventory items even without linking an order
These improvements give print shops more flexibility when creating vendor POs for special cases or unique production needs.
Better PO Visibility Across the System
After linking a custom PO to an order, InfoFlo Print now ensures that the PO appears correctly in the order’s invoice and PO sections. This improvement helps teams across departments—including accounting and production—stay aligned and see all related documentation without additional searching.
QuickBooks Syncing Issue Resolved
Finally, the update includes an important fix for shops using QuickBooks integration. Previously, if a batch sync was running in the background and a user edited an order at the same time, a trashed invoice could mistakenly sync to QuickBooks.
Now, InfoFlo Print prevents trashed invoices from syncing under any circumstances. This ensures:
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Cleaner and more accurate accounting records
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Reliable batch syncing during end-of-month processing
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Fewer QuickBooks discrepancies and support tickets
This fix makes invoice syncing far more stable for high-volume print shops.
Conclusion
These enhancements to InfoFlo Print vendor PO settings deliver meaningful improvements to vendor communication, custom PO creation, documentation visibility, and accounting reliability. As a result, your print shop can work more efficiently, avoid errors, and maintain cleaner data across your purchasing and financial workflows.