Invoices play a major role in your print shop’s professionalism and workflow. With our newest update, you can now customize invoices more than ever—giving you full control over layouts, fonts, labels, custom fields, and even QuickBooks Online syncing.
In this blog, we’ll walk you through everything you can customize and how these improvements help you create cleaner, more branded, and more accurate invoices for your customers.
Why It Matters to Customize Invoices in Your Print Shop
When you customize invoices, you ensure your documents reflect your brand and communicate the right information. These improvements help you:
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Highlight important job details
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Organize information cleanly
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Improve readability
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Match your brand style
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Avoid accounting issues
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Reduce support questions from customers
With the update, customizing invoices is easier and more powerful than ever.
Highlight Important Information With Custom Field Highlighting
One major new feature is the ability to highlight specific custom fields.
If your print shop relies on job names, internal codes, or order notes, you can now make them stand out directly on the invoice. Highlighted custom fields appear on their own dedicated line and draw immediate attention.
This is incredibly useful when you customize invoices for clients who receive many orders from you.
Customize Invoice Layouts for Better Organization
Your invoice layout is now fully adjustable. You can choose:
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Whether custom fields appear under the address section or in a separate column
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More compact spacing with smaller margins
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A cleaner, more organized column arrangement
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Updated positioning for shipping information
These changes make invoices easier to read and give you the flexibility to customize invoices to your shop’s workflow.
Choose and Upload Custom Fonts for Your Invoices
Brand consistency matters. With the new update, you can now upload and use your own custom fonts.
You can:
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Select a main font
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Select a secondary font
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Upload font families including Regular, Bold, Italic, and Bold Italic
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Use any Google Web Font (or custom font) in your invoices
As soon as you upload the fonts, they become available inside your PDF settings. This makes it easy to fully customize invoice fonts so your branding stays consistent.
Rename or Hide Invoice Labels for More Clarity
You now have the option to rename or hide many of the labels on your invoice. This includes:
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Invoice Number
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Invoice Date / Due Date
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Shipping Options
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Salesperson
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Net Terms
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Amount Due section
You can even remove the entire Amount Due section if needed. This flexibility helps you customize invoices so they contain exactly what your client needs—nothing more, nothing less.
Control Shipping Information and Terms Visibility
Sometimes invoices don’t need shipping details or terms and conditions. With this update, you can easily:
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Show or hide Ship To details
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Automatically remove Terms & Conditions when empty
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Move shipping fields to the correct area in your layout
This allows you to clean up any invoice that doesn’t require those sections.
Better QuickBooks Online Syncing for Custom Invoices
QuickBooks users will notice a major improvement—shipping charges now sync properly as a line item. You can also define your own “Shipping Item Name” to match your QuickBooks item list.
This prevents sync errors and ensures your customized invoices appear correctly inside QuickBooks.
Final Thoughts: Customizing Invoices Has Never Been Easier
With these updates, your print shop can now customize invoices in a powerful and intuitive way. From layout options to highlighted fields and font choices, every part of your invoice can be tailored to your branding and workflow. And with improved QuickBooks syncing, your accounting stays clean and accurate.
These tools give you full creative and functional control—so your invoices look polished, clear, and professional every time.