ALL-IN-ONE CLOUD PRINT MIS
Print MIS Features
InfoFlo Print streamlines your entire workflow—from estimates to delivery. Manage orders, inventory, CRM, shipping, payments, and more in one place. Packed with automation, real-time tracking, and powerful integrations.
ALL-IN-ONE PRINT MIS FEATURES
One Connected Platform From Estimate to Payment
All in one platform that does everything for your print shop while saving you time and money. The complete InfoFlo Print workflow keeps every department connected, from the first quote to final payment.
Accurate Estimating & Conversion
- Fast, Accurate Quoting – Instantly create estimates with built-in pricing rules for labor, inventory, finishing, and materials.
- Direct Portal Access & Reminders – Send estimates by email or SMS with a secure portal link and automatic follow-ups.
- Estimate Approval & Deposits – Customers can upload artwork, make down payments, and approve estimates directly from the portal.
- Automated Order Conversion – Once approved, estimates convert into orders automatically, reducing manual work.
Order Management
- Flexible Status Control – Orders move through Prepress, Production, Delivery, or Completion, with full visibility.
- Customer Notifications – Automated confirmations keep customers informed at every stage of the order.
- Partial Payments & File Requests – Collect deposits or request artwork uploads directly through the portal.
- Workflow Automation – Define triggers that notify staff or move jobs forward without manual steps.
PrePress & Art Approval
- Proofs via Portal – Upload proofs and send a secure link for customers to review instantly, no login required.
- Customer Art Approval – Customers can comment, upload new files, and approve artwork directly from the portal.
- Automated Follow-Ups – If no response, approval requests are resent automatically until action is taken.
- Design Flexibility – Keep jobs in design or move them into production based on customer approvals.
Production Management
- Linked Approved Art – Approved artwork, files, and notes remain attached to the job with preview thumbnails.
- Automatic Job Ticketing – Each order generates a detailed ticket with instructions for operators.
- Visual Workflow Tools – Use dashboards and kanban boards to move jobs between stations.
- Automated Notifications – Staff and customers receive real-time updates as jobs progress.
- Print Scheduler – Plan print runs and manage deadlines with a built-in calendar view.
Job Ticket / Docket
- Automatic Generation – Each new order creates a docket with all job details included.
- Fully Customizable – Add or edit fields such as print type, paper, colors, or finishing.
- Department Notes – Staff can insert private notes to improve internal communication.
- Shared Visibility – Designers, production, and sales all reference the same requirements.
Shipping, Split Quantity & Customer Pickup
- Split Quantity – Divide orders into separate shipments or pickups with individual tracking.
- Courier & Delivery – Create carrier labels through Shippo or manage local deliveries with packing slips and signatures.
- Customer Pickup – Automatically notify customers when jobs are ready for collection.
- Portal Updates – Customers can view shipping, pickup, and split-shipment status in their portal.
Invoice Management
- Invoice Sending – Email or SMS invoices with secure links that log customers into their portal automatically.
- Invoice Payments – Customers pay invoices directly from the portal using credit cards, ACH, or saved methods.
- Automated Reminders – Resend unpaid invoices at defined intervals until balances are cleared.
- POS & In-Person Payments – Walk-in customers can pay instantly through Clover POS integration.
Order History
- Complete Order Timeline – See every quote, update, status change, and activity in one clear history from estimate through delivery.
- Real-Time Status Tracking – Quickly understand where each job stands and what has happened at every stage of production.
- Team & Customer Activity – Keep requests, approvals, notes, and job updates connected to the order for complete visibility.
- Built-In Audit Log – See who made each change, what changed, and when it happened for clear accountability.
INVENTORY, PURCHASING & VENDORS
Keep inventory, purchase orders, and vendors connected.
Track materials and current costs, create POs directly for vendors, and keep outsourced work tied to the job from start to finish.
Inventory that keeps pricing current
Add or import materials, see current stock, set unit costs and item markup, and keep your estimates grounded in real shop costs.
Purchase orders without the back-and-forth
Create POs for the right vendor, link them to a job, send them, and mark items received from the same workflow.
Vendor records and outsourced work in one place
Keep supplier details and outsourced jobs connected so your team always knows who owns the next step.
SHOP-WIDE VISIBILITY
See Every Job in One Place
Use dashboards, kanban boards, and smart filters to track active work across every department without treating visibility as another step in the production workflow.
Dashboard & Kanban Views
- Centralized Dashboard – View all incomplete orders in list, job board, or calendar format.
- Kanban Tracking – See every job by status across prepress, production, and delivery.
- Smart Filters – Sort and search by job number, customer name, due date, and more.
FIELD-READY SCHEDULING
Delivery & Installation Scheduling
Built for desktop, tablet, and mobile. Touch-friendly calendar views make it easy for drivers and installers to see and manage assigned work wherever they are.
Delivery Scheduling
Assign deliveries to specific drivers and give them a mobile-friendly view of only the work linked to them. Automated status notifications can let customers know a delivery is on the way and keep the shop informed when it is complete.
Installation Scheduling
Schedule installation crews and assign each job to the right person. Installers see their assigned work on desktop, tablet, or mobile, while automated updates keep customers and your team informed.
ONE FULLY INTEGRATED PLATFORM
Everything your print shop needs, already included.
InfoFlo Print includes the capabilities most MIS systems require you to buy and integrate separately—from digital storefronts and customer portals to web-to-print, payments, shipping, and automations. All at no extra cost.
Take Your Print Shop to the Next Level
See how one connected platform can help your team quote faster, stay organized and move every job forward.